Admin Area

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You can access the AAP’s back-end tools via the ‘Admin Area’. These tools are for the use of content contributors, translators and portal administrators.

Admin
Admin

Contents

The collection entry tool

The collection entry tool
The collection entry tool

This tool allows the entering of collection descriptions based on the DISMARC collection application profile, which is in turn based on the Dublin Core Collection Description Application profile, formally approved by the DCMI Usage Board in April 2007. DISMARC has enhanced several of the descriptions (including place, coverage cultural, instruments) within this specification. If archives do not own digital metadata catalogues, they can create a digital catalogue here, using this tool.

For security, only registered content owners can enter collection descriptions. Please send an email request to info@DISMARC.eu if you want to add your collection.

The tool shows all available metadata fields used to describe a collection. Those marked with * are the most important terms.

• The entry […] leads to an index scan of all possible entries for the particular field. You may use one of the presented terms.
• First select a vocabulary from the drop-down menu below the entry field. Then click on [T] to open the selected thesaurus for the particular field. You can select a term from the thesaurus for the description.
• Use [+] to add and [-] to delete a metadata field as necessary.
• Next to the field “Europeana Rights” is a copyright symbol [©], which leads to the license selection tools.

• In the ‘Place’ field, you should first enter the country where the collection is stored (use the drop-down ‘role’ menu to select ‘storage’), then duplicate the field and enter the postal address.
• The fields ‘IPR License’ and ‘IPR Email Contact’ are used by the IPR basket tool. The content-owner can optionally insert a template response text in the ‘IPR License’ field. This will be sent to the email address given in the ‘IPR Email Contact’ field when a user requests use of material.
• In the field “Europeana Source Name” the content owner should enter the official name of his/her institution. This name will then be displayed in Europeana in its ‘Data provider’ field.

User administration

We manage users and user groups very carefully to guarantee the security and reliability of the platform. Administration of user profiles is described in portal personalisation features.

User menu

User
User


The administrator can consult the user list and change user profiles. The administrator may also create new user groups. Registered users see only the ‘Edit my profile’ part of this tool - administration of user profiles is described in portal personalisation features.

Dictionary

The dictionary tool administers the translation of multilingual vocabularies and free wordlists. The tool is only available to the translators user group.

Portal languages tool

This tool supports the translation of the terms used in the AAP portal. The tool is only available to the ‘translators’ user group.

Data import

For large deliveries of data, we suggest content owners use FTP, details available upon email request. The FTP upload procedure can be installed as an automated routine, which takes data periodically from your local cataloguing system and sends it to the DISMARC/AAP FTP server.

If you have some urgent update requirements, you can deliver small data sets (up to 2mb) using this tool. Delivery will result in an instant update and indexing.

So far, the data import tool will accept the following native data:

• CSV
• Excel
• Iso2709
• XML
• Sequential Separated Sequential
• Mysql Database
• Marc Text
• OAI

Importer
Importer

• Import Data: new files with data can be imported online directly into the system via this tool (maximum size of the file to be imported: 2 MB)
• Show config: configuration for the mapper and the reader and general settings
• List providers: administration of the various providers connected to the AAP

Import Records
Import Records

1 Select the database, the archive and the file to be uploaded.

2 Choose the collection and the importer for this collection. The entry screen shows a pre-view of the file in the relevant encoding. If the encoding is not pre-defined, you may choose from various encodings.

3 After the import settings have been saved, the entry screen shows how the raw (native) record is being ‘read’ – how the mapped (AAP) record will look when processed.

If you are not satisfied with the mapped record, you can go back to the Import configuration and alter the settings.

Import Records
Import Records

When the import settings have been saved. The entry screen shows how the raw (native) record is being “read” – how the mapped (DISMARC) record will look like. If the user is not satisfied with the mapped record he could go back to the Import configuration and update the mapper (administrator user).

Import Read
Import Read

4 When you click the disc icon to save after checking the preview of the mapped record, the file will be imported into the system.

5 You will receive a message via email:

Import Info
Import Info

Automated Harvesting

Partners who have set up the DISMARC MetaDataManager (see Section 19 EuropeanaConnect/DISMARC Stick), or who use their own OAI repository, can connect to the AAP network as providers. Once the information on the location and other settings are entered at the DISMARC central node, the central harvester will include this provider in its harvesting routine.

Adding a local provider
Adding a local provider

List Thesauri

The “List Thesauri” tool is used by the administrator of the DISMARC system to add vocabularies to the platform.

All DISMARC thesauri are available and integrated as web services.

List Browse

With this tool the Portal administrator manages the tabs for browsing DISMARC.

The administrator may choose which data field should be offered for the browsing function.

Browse datafields
Browse datafields

Via a click on the (red) title of the data field the administrator can update the settings:

Edit browse criterion
Edit browse criterion


License Tool

This tool is provided by the Europeana community and has been integrated into the back-end platform of the AAP, as it is targeted mainly at content owners. It enables a user to determine whether a work requires a license for particular kinds of use.

A series of simple questions results in a suggested license after copyright information has been entered.

This tool is in a BETA and TEST phase. It is provided as is. Except to the extent required by applicable law, Europeana is not liable for any special, incidental, consequential, punitive or exemplary damages arising out the use of this tool.


Public Domain checker

This tool is provided by the Europeana community and has been integrated into the back-end platform of the AAP, as it is targeted mainly at content owners. This tool allows a user to determine whether a work is in the public domain, depending upon variables entered.

A series of questions (territory, authorship, etc, etc,) leads to an opinion as to whether the item in question is in the public domain or not.

This tool is in a BETA and TEST phase. It is provided as is. Except to the extent required by applicable law, Europeana is not liable for any special, incidental, consequential, punitive or exemplary damages arising out the use of this tool.

Personal tools