Admin Area

From DISMARC Help

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-	Via the link “Admin Area” the user reaches the DISMARC back end tools.	+	You can access the AAP’s back-end tools via the ‘Admin Area’. These tools are for the use of content contributors, translators and portal administrators.
-		+
	{|		{|
	| [[Image:admin.jpg|thumb|none|512px|Admin]]		| [[Image:admin.jpg|thumb|none|512px|Admin]]
	|}		|}
-
-	The back-end tools are intended for content contributors, translators and portal administrators.
	==The collection entry tool==		==The collection entry tool==
-	[[Image:coll-entry.jpg|thumb|none|The collection entry tool]] This tool allows the entering of collection descriptions based on the [[DISMARC Metadata (Collections)|DISMARC collection application profile]]. The collection description can also be submitted to DISMARC via the mapping tool.	+	[[Image:coll-entry.jpg|thumb|none|The collection entry tool]]
		+	This tool allows the entering of collection descriptions based on the DISMARC collection application profile, which is in turn based on the Dublin Core Collection Description Application profile, formally approved by the DCMI Usage Board in April 2007. DISMARC has enhanced several of the descriptions (including place, coverage cultural, instruments) within this specification. If archives do not own digital metadata catalogues, they can create a digital catalogue here, using this tool.
-	The format of the collection description is based on the '''Dublin Core Collection Description Application''' profile which was formally approved by the DCMI Usage Board in April 2007.	+	For security, only registered content owners can enter collection descriptions. Please send an email request to info@DISMARC.eu if you want to add your collection.
-	DISMARC has enhanced the description (place, coverage cultural, instruments…).	+
-	The collection descriptions may be [[Advanced Search|searched]] separately in the DISMARC platform. If archives do not own digital metadata catalogues, they can enter collection descriptions into the platform. The user should be registered with the DISMARC platformFor before entering a collection description.	+
-	The entry tool shows all available metadata fields for describing a collection. Those marked with * should be filled in first.	+	The tool shows all available metadata fields used to describe a collection. Those marked with * are the most important terms.
-		+
-	[…] leads to an index scan for this field. The user may adopt a term of the index into the entry form.	+
-		+
-	[ T ] Opens the referring thesaurus of this field in a separate window. The user may select a term from the thesaurus for the description.	+
-		+
-	All metadata fields may be duplicated. Use [ + ] for duplication and [ - ] for deleting a field.	+
		+	• The entry […] leads to an index scan of all possible entries for the particular field. You may use one of the presented terms. <br>
		+	• First select a vocabulary from the drop-down menu below the entry field. Then click on [T] to open the selected thesaurus for the particular field. You can select a term from the thesaurus for the description.<br>
		+	• Use [+] to add and [-] to delete a metadata field as necessary. <br>
		+	• Next to the field “Europeana Rights” is a copyright symbol [©], which leads to the license selection tools.<br>
	{|		{|
	| [[Image:coll-entry-1.jpg|thumb|none|512px]]		| [[Image:coll-entry-1.jpg|thumb|none|512px]]
	|}		|}
		+	• In the ‘Place’ field, you should first enter the country where the collection is stored (use the drop-down ‘role’ menu to select ‘storage’), then duplicate the field and enter the postal address. <br>
		+	• The fields ‘IPR License’ and ‘IPR Email Contact’ are used by the IPR basket tool. The content-owner can optionally insert a template response text in the ‘IPR License’ field. This will be sent to the email address given in the ‘IPR Email Contact’ field when a user requests use of material. <br>
		+	• In the field “Europeana Source Name” the content owner should enter the official name of his/her institution. This name will then be displayed in Europeana in its ‘Data provider’ field.
-	----
-	IMPORTANT: In the Place field the user should first enter the country (with the role: place of storage), than duplicate the field and enter the address.
-
-	----
-
-	The fields “IPR License” and “IPR Email Contact” are used by the [[IPR_Basket|IPR basket tool]]. The archive may write standardized license texts in to the field “IPR License”. They will be sent to the email address given in the field “IPR Email Contact” together with the licensing request of a user.
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-	The following '''standard text modules''' have been prepared by the Finish partner YLE:
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-	<i>We are sorry copies of this recording cannot be made for any purpose / for the purpose you require, for legal or contractual reasons.
-
-	A copy of this recording can be provided to you for the cost of XX euros. The copy will be delivered as soon as payment is received (payment and banking details enclosed) (IF APPLICABLE: you must also return the enclosed document, signed, certifying that the copies will only be used for academic research – or whatever is applicable)
-
-	A copy of this recording can be provided to you for the cost of XX euros, if you first obtain the permission of the rights owners (for instance, a collecting society such as GEMA, name and address provided). The copy will be delivered as soon as we receive a copy of the permission document and the payment (banking details enclosed). There may be a separate payment required by the rights owners, which is independent of the costs charged by us.
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-	We may be able to provide a copy of this recording to you, but this will require negotiations with the rights owners. This may take a considerable time. If you really wish us to start negotiations, please contact us by e-mail (xx@xx), and you will receive further comments on the matter. (IF APPLICABLE, ADD ALSO: there will then be a service charge for the administrative work required, even if the results are negative, to be payable in advance).
-
-	</i>
-
-	==The user administration==
		+	==User administration==
-	[[Image:users.jpg|thumb|none]] Users and user groups have to be managed very carefully in order to guarantee a secure and consistant system. The User Administration component enables the DISMARC Administration Users to administrate users and user group profiles.
-	How to administer a user profile is described in the section [[Portal personalization features]].	+	[[Image:users.jpg|thumb|none]] We manage users and user groups very carefully to guarantee a secure and consistent system. Administration of user profiles is described in the [[Portal personalization]]section.
-	Overview on the DISMARC user groups	+	Overview of DISMARC user groups
	{| class="wikitable"		{| class="wikitable"
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	|-		|-
	| <b>Dictionary Administrator</b>		| <b>Dictionary Administrator</b>
-	| Dictionary Administrator. People who are allowed to change everything in the dictionary	+	| Allowed to edit the dictionary
	|-		|-
	| <b>Partner</b>		| <b>Partner</b>
-	| Partners have the right to edit their collections and user profile and use the dictionary, the portal languages and the data import tool	+	| Allowed to edit their own collections and user profile, and to use the dictionary, the portal languages and the data import tool.
	|-		|-
	| <b>Public</b>		| <b>Public</b>
-	| Public usergroup. Everything a not logged in user can do	+	| Public usergroup
	|-		|-
	| <b>Administrator</b>		| <b>Administrator</b>
-	| Systemadministrator	+	| System administrator
	|-		|-
	| <b>Registered</b>		| <b>Registered</b>
-	| User with own profile. Registered users who are allowed to search, display and edit their own data. (Use advanced search result handling features)	+	| User with own profile, allowed to search, display/edit their own data and to use advanced search result handling features.
	|-		|-
	| <b>Translator</b>		| <b>Translator</b>
-	| People who are allowed to change language specific stuff.	+	| Allowed to change language-specific content.
	|}		|}

---

Revision as of 11:12, 16 November 2010

You can access the AAP’s back-end tools via the ‘Admin Area’. These tools are for the use of content contributors, translators and portal administrators.

Admin

Contents 1 The collection entry tool 2 User administration 3 The dictionary 4 The portal languages tool 5 The data import 6 List Thesauri 7 List Browse

The collection entry tool

This tool allows the entering of collection descriptions based on the DISMARC collection application profile, which is in turn based on the Dublin Core Collection Description Application profile, formally approved by the DCMI Usage Board in April 2007. DISMARC has enhanced several of the descriptions (including place, coverage cultural, instruments) within this specification. If archives do not own digital metadata catalogues, they can create a digital catalogue here, using this tool.

For security, only registered content owners can enter collection descriptions. Please send an email request to info@DISMARC.eu if you want to add your collection.

The tool shows all available metadata fields used to describe a collection. Those marked with * are the most important terms.

• The entry […] leads to an index scan of all possible entries for the particular field. You may use one of the presented terms.
• First select a vocabulary from the drop-down menu below the entry field. Then click on [T] to open the selected thesaurus for the particular field. You can select a term from the thesaurus for the description.
• Use [+] to add and [-] to delete a metadata field as necessary.
• Next to the field “Europeana Rights” is a copyright symbol [©], which leads to the license selection tools.

• In the ‘Place’ field, you should first enter the country where the collection is stored (use the drop-down ‘role’ menu to select ‘storage’), then duplicate the field and enter the postal address.
• The fields ‘IPR License’ and ‘IPR Email Contact’ are used by the IPR basket tool. The content-owner can optionally insert a template response text in the ‘IPR License’ field. This will be sent to the email address given in the ‘IPR Email Contact’ field when a user requests use of material.
• In the field “Europeana Source Name” the content owner should enter the official name of his/her institution. This name will then be displayed in Europeana in its ‘Data provider’ field.

User administration

We manage users and user groups very carefully to guarantee a secure and consistent system. Administration of user profiles is described in the Portal personalizationsection.

Overview of DISMARC user groups

Name	Description
Collection Editor	Allowed to edit collections
Thesaurus Administrator	Allowed to edit the thesaurus
Dictionary Administrator	Allowed to edit the dictionary
Partner	Allowed to edit their own collections and user profile, and to use the dictionary, the portal languages and the data import tool.
Public	Public usergroup
Administrator	System administrator
Registered	User with own profile, allowed to search, display/edit their own data and to use advanced search result handling features.
Translator	Allowed to change language-specific content.

User

The administrator may look into the user list and change the user profiles there. The administrator may also enter new user groups. Registered users do only see the “Edit my profile” part of this tool.

The dictionary

The dictionary tool administrates the translation and of multilingual vocabularies and free wordlists.

The tool is only available for a special user group (the translators).

The dictionary

• Languages: The languages that should appear in the dictionary tool can be selected
• Dictionary: The online tool which allows translation per language or per word.
• Export data: Export language files for later translation in Excel format.
• Import data: Import the translated Excel files to the Dictionary tool.
• Maintenance: Delete whole translations per language.
• View statistics: Translation statistitcs and log file.

Edit per word:

Edit Entry

Edit per language:

Edit by language

The portal languages tool

This tool supports the translation of the used expressions and words in the portal. It is only accessible for translators.

Portal languages

Via “Available languages” the translator reaches the word list of portal terms in a given language.

The word lists may also be exported and re-imported.

To date there are more than 1100 words used together on the front end and the back end of the DISMARC portal.

Portal languages edit

The data import

This tool supports the data import to the DISMARC system.

Importer

• Import Data: New files with data can be imported directly to the system via this tool.
• Show config: This is where the configuration for the mapper and the reader and the general settings is done.
• List providers: This is the tool for administrating the various providers connected to the DISMARC platform.

First the database, the archive and the file that should be uploaded are selected.

Import Records

Then the collection and the importer for this collection have to be chosen. The entry screen shows a pre-view of the file in the dedicated encoding. If the encoding is not pre-defined the user may choose among various encodings.

Import Records

When the import settings have been saved. The entry screen shows how the raw (native) record is being “read” – how the mapped (DISMARC) record will look like. If the user is not satisfied with the mapped record he could go back to the Import configuration and update the mapper (administrator user).

Import Read

When the user presses “save” after looking at the mapped record then the file will be imported into the system.

The user will get an information message via email.

Import Info

Partners that have set up the DISMARC MetaDataManager or do dispose of their own OAI repository can connect to the DISMARC network as providers. Once the information on the location and other settings are entered at the DISMARC central node, the central harvester, will include this provider in its harvesting routine.

Adding a local provider

List Thesauri

The “List Thesauri” tool is used by the administrator of the DSIMARC system to add vocabularies to the platform.

All DISMARC thesauri are available and integrated as web services.

List Browse

With this tool the Portal administrator manages the tabs for browsing DISMARC.

The administrator may choose which data field should be offered for the browsing function.

Browse datafields

Via a click on the (red) title of the data field the administrator can update the settings:

Edit browse criterion